AV Project Manual
Everything from your licence key to the link your crew opens on site
Contents
1. Getting started
AV Project runs in a browser. There is nothing to install and no account to create — your licence key is your login.
- Buy AV Project on cuecongress.com. The licence lasts one year.
- Open your CueCongress dashboard and copy the key under My Products & License Keys. It looks like
XXXX-XXXX-XXXX-XXXX. - Go to cuecongress.com/avproject/app/, paste the key and press Start.
Using another key
Press Change key in the top menu (or in Settings) to sign out and enter a different key. Nothing is deleted — put the first key back in and everything is there.
2. Projects and the dashboard
A project is one event: a conference, a concert, a wedding, a broadcast. The dashboard lists them all.
Creating a project
Press + New Project and fill in the name, client, venue, date and event type. You can change all of it later.
Finding a project
Use the search box to filter by name, client, venue or event type. Switch between List, Grid and Calendar views with the buttons next to it.
Calendar
The calendar shows the month with each event on its day. Click the month title to open a grid of all twelve months — with the number of events in each — and arrows to change year. Today brings you back to the current month.
Duplicating
The ⧉ button on a project copies it: rundown, venue details, rooms and links come along, and the copy gets its own share link. Useful for an event that repeats.
3. The rundown
The Rundown tab is the running order of the event.
Items
Press + Add Item and fill in the title, start time, duration, department (audio, video, lighting, staging, scenery, speaker, break, general) and notes. The end time is calculated for you.
Section headers
+ Section Header adds a divider such as "Morning programme". Use the Edit button on its row to rename or delete it.
Order
Drag a row by the ⠿ handle to move it. The new order is saved immediately and appears on the crew link.
Status during the show
Each item has a status button. Click it to cycle Pending → Live → Done. Whatever is Live shows at the top of the crew link with a countdown, and finished items are greyed out.
4. Gear list
The Gear tab lists everything the event needs, grouped by category.
- Quick-fill from Equipment Inventory — pick from your saved equipment instead of typing it again.
- Quantity and notes — how many, and the model or any detail the crew needs.
- Venue Space — which room the item goes to. The room filter above the list then shows one room at a time.
5. Crew call sheet
The Crew tab is who is working, in what role, and from what time.
- Quick-fill from Team Directory — pick people you have saved, with their role and phone already filled in.
- Call time — the list is always sorted by it.
- Venue Space — which room each person is assigned to.
On the crew link, phone numbers are buttons: one tap calls the person.
6. Venue, rooms and dimensions
The Venue tab holds everything about the place.
Details
Venue name, address, phone and the venue manager. The address becomes a Map button, so the crew gets directions with one tap.
Technical
Four fields the crew always asks about: load-in and access (dock, lift, access hours), power, rigging points and load limits, and Wi-Fi.
Spaces
Add each room with width, length and height in metres, and capacity in theatre, classroom and banquet layouts. Notes are for floor type, blackout, pillars and the like.
Reusing a venue
Quick-fill from Venues fills the details and rooms from a venue you have saved. ★ Save to Venues does the opposite: it stores this project's venue and rooms for next time.
7. Useful links
The Links tab holds addresses your crew needs: the conference programme, a floor plan, a shared folder with the videos.
- Give each link a title and a note.
- Choose who sees it: everyone, or crew only.
- You can type the address without
https://— it is added automatically.
On the share link they appear as large buttons under Links.
8. Extra rooms
Use the Rooms tab when parts of the event run in parallel and each needs its own programme — a breakout room, a VIP area, a second stage.
Each room gets its own rundown, gear list, crew call sheet and its own share link, so the team in that room sees only what concerns them.
10. Team, Equipment and Venues
Three lists in the top menu, saved once and reused in every project.
- Team — the crew and freelancers you work with: role, phone, email, notes.
- Equipment — the gear you own, with category and quantity.
- Venues — the venues you work at, with contacts, technical details and rooms with dimensions.
They turn a new project into mostly picking from lists instead of typing.
11. Printing and PDF
Press 🖨️ Print inside a project to print the tab you are looking at — the rundown, the gear list or the call sheet — with a venue summary at the top. In the print dialog choose "Save as PDF" to send it by email instead.
12. Licence, renewal and devices
One licence costs €49 per year and has no limit on projects, crew or gear.
Where to see it
Settings shows your key and the date it runs until, and lets you change the company name that appears on print-outs.
How many devices
The key is not tied to a device. Use it on the office computer, on your laptop on site and on your phone.
When it expires
Nothing is deleted. Your projects stay visible and the share links your crew already have keep working — but you cannot make changes until you renew. Renew on cuecongress.com and the same key starts working again.
Renewal and receipts
Licences, renewals and invoices live in your CueCongress dashboard, together with your other CueCongress apps.